Assistant Officer

MINIMUM QUALIFICATION & REQUIREMENT
• A’Level 3 passes (or)
• O’Level 5 passes (Including English & Dhivehi)
• Preference will be given to candidates with experience in relevant fields

HUMAN RESOURCE MANAGEMENT
Scope of Work
• Support the timely execution of team-building activities, events, and engagement initiatives to improve employee experience.
• Help strengthen organizational culture and boost employee engagement, motivation and satisfaction.
• Assist in identifying areas of low motivation, organizational silos, and employee dissatisfaction, and actively support the development of effective solutions.
• Conduct surveys and discussions to assess engagement and suggest improvements.
• Assist in analyzing employee feedback and perceptions across their journey to enhance employee experience.
• Assist in developing, implementing and reviewing performance management strategies, policies and guidelines.
• Support change management efforts to ease transitions for employees.

TENDER
Scope of Work
• Receive requirements from all departments for tendering process.
• Coordinate with stakeholders to ensure smooth tendering process.
• Prepare and revise documents related to tendering process including Tender Documentation Packages, contract terms, forms, decision papers, letters, faxes, e-mails or other related documents.
• Maintain up-to-date list of qualified vendors, especially as related to planned tenders and monitoring deadlines.
• Prepare status reports and expected timelines on a regular basis.
• Carryout administrative works related to the bidding process.
• Verify supplier invoices against bids and purchase orders for accuracy.
• Respond to customer and supplier inquiries regarding order status, changes, or cancellations.

VENDOR MANAGEMENT
Scope of Work
• Maintain and manage the existing and new vendors of the corporation.
• Assist in reviewing vendor applications, negotiating credit terms, and verifying required documents.
• Create vendor codes and assign initial vendor ratings upon approval.
• Assist in monitoring vendor performance as per the standard operating procedure.
• Assist in conducting market research to assess and identify the types of vendors the company needs the most.
• Assist in sourcing new vendors for the corporation.
• Coordinate with stakeholders to register potential vendors for the corporation.
• Respond to vendor queries regarding vendor registration, application, business requirements and other terms and conditions, etc.
• Attend to correspondence/documentation related to the unit which includes papers, notices, reference letters, etc.
• Assist in achieving documents related to the work carried out.

CUSTOMER RELATIONS
Scope of Work
• Serve as the face of the company, offering friendly service to those entering the building.
• Attend and respond to customer inquiries, complains and other issues respectfully and professionally.
• Receive and record incoming emails and documents and route them to relevant departments.
• Communicate and coordinate effectively with internal departments.
• Assist in preparation of reports.
• Assist in updating and continuously improving social media and the communication strategies.

JOB SKILLS AND SPECIFICATIONS
• Experience in procurement, human resource management and customer relations will be an added advantage.
• Excellent communication skills in both Dhivehi and English language.
• Should be familiar with Microsoft office package.
• Strong analytical and problem-solving skills.
• Strong interpersonal skills.
• Ability to work under pressure.
• Ability to handle multiple projects and meet deadlines.
• Discretion and need for confidentiality.

SALARY PACKAGE
Gross Salary of MVR 13,000.00

REQUIRED DOCUMENTS
• Educational certificates
• Job reference letters
• NID card
• CV

EMPLOYMENT TYPE
Contractual (Initially offered a one-year contract, decision to offer a permanent placement will be decided upon completion of initial contract).

Apply via: https://jobs.hdc.mv 
Deadline: 11 May 2025, 14:00hrs
For Further Information: 3353535 or call center hotline: 1516